Site Maintenance Web Promotion 3 Ways to Look Professional in Every Email You Send

3 Ways to Look Professional in Every Email You Send

When you think about how many emails you receive and send on a daily basis, the numbers are quite crazy. Just 30 emails per day are well over 10,000 per year! With so many interactions going back and forth every day, it's important to make sure you are getting the most out of your email as possible. To help with this process, I'm going to provide you with some helpful tips and tools to get the job done!

Have a Unique Email Address

Remember the days when everyone had a free AOL, Hotmail or Yahoo email account? Yea... it was way back when, and most people have moved away from such free email providers. The only one that is really relevant and acceptable anymore is Gmail, and that's just because of the platform and ease of use through their offer to everyone already set up with an account.

If you want to look really professional and never be thought of as a 'fake account or email', your best option is to have email hosting setup on your company domain name or server. For some, this might seem easy enough, but the truth is, not all web hosting platforms offer email management, nor is it something you particularly want to be handled by your web host as well.

Beyond the obvious benefits of having your domain name used within your email address, there are many other benefits as well. Reliable email hosting solutions will often provide their customers with email support, the ability to sync emails across multiple devices and platforms, access to your own webmail inbox, spam filters with full customization and of course the ability to create autoresponders and email forwards. If you are going to run a legitimate business online, you must have an email address connected to the domain name of your company.

Add a Custom Signature to Your Emails

When thinking about all of the emails going back and forth on a daily basis, you want to make sure you are getting as much out of every single one of them. One quick and simple improvement I made to my emails a couple years ago was the addition of an email signature. This is usually easy enough within any email platform, but I wanted to have something even better. You can see an example of my current email signature below.

Note how it not only has my name and photo, it also includes my social profiles, website, email and my latest site content. This in itself brings a whole new world of professionalism to email. It's one thing to see a name, but when you show a face it really helps with the trust and connection factor. This was set up through the WiseStamp email signature tool and seamlessly integrates with Gmail and many other email providers.

If you haven't already, create a signature for your emails that leaves a lasting impression while also promoting your latest content and social networks in the process.

Grammarly Will Spell Check Your Emails

If you want to look unprofessional in your emails, making grammatical errors is one of the best ways to accomplish it. Sure, we all have times where we don't know how to spell a work or simply hit the wrong letter button... but it doesn't have to be this way. Most email providers have a spell checker in place these days, but not all of them are that great. One tool that I really enjoy using is Grammarly. Not only does it check and clean up my emails, it also works with site content or any other type of document I might be writing as well.

It's one thing to proofread your own emails, but it's another to have an automated software bot to scan your content along the way. This is a must have tool for anyone sending out hundreds of emails on a weekly basis.

Look Professional in Your Email and Set Yourself Up for Success

Just as important as your email, is how you actually look online -- both through your website and what type of results come up in Google when someone searches for your name. Get the most out of 2017 by making sure you have the right tools in place to not only get a step ahead but also to make sure you are setting yourself up for success at all times.

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